Reminder: SET evaluations action points
SET (Summative Evaluation Tool) is the University’s online course and teaching student evaluation system.
SET is the University’s centrally-implemented system for summative, online, student course and teaching evaluation. It is designed to facilitate student feedback on learning and teaching for students, teachers and academic managers. Please remind your students to fill out SET evaluations. Check your inbox for SET-related messages.
Note: Changes were made to SET from Semester Two, 2023. For details, visit: Guidelines for the enhancement and evaluation courses and teaching. For more about the process, see SET for staff and SET resources.
See also:
| Task | Task involves | When? | Deadline |
|---|---|---|---|
| SET faculty tasks |
You should receive notification to make sure that any SET eligible staff have the Teacher role in Canvas; only those with the Teacher role will receive SET scores. Course Directors should have both Teacher and Course Director roles. Any non-teaching staff should have teaching assistant/support or other roles. If you are unable to do this yourself, ask your Course Access Authoriser. Confirm your course is SET eligible. If not, organise other methods of gathering student feedback for courses ineligible for SET. |
Summer School: Starting week 2 Semesters One and Two: Starting week 5 Quarter terms: Starting week 3 |
Summer School: Mon 8 Jan 2024 Semester One: Mon 25 Mar 2024 Semester Two: Mon 12 Aug 2024 Quarter One: Mon 15 Jan 2024 Quarter Two: Mon 22 April 2024 Quarter Three: Mon 15 July 2024 Quarter Four: Mon 7 Oct 2024 |
| SET staff notification |
The Academic Quality Office sends a notification to Deans, Associate Deans, HoDs, Course Directors and Teachers, one week in advance of SET evaluations, that the courses you teach will be evaluated in SET. Ensure that SET menu items are enabled in Canvas LH menu. Make an announcement in Canvas for your students. See SET Course Evaluations Announcement Text. Schedule some in-class time for students to complete the evaluation and prepare a QR code to share with them. |
Summer School: Starting week 5 Semesters One and Two: Starting week 10 Quarter terms: Starting week 8 |
Summer School: Monday 29 Jan 2024 Semester One: Mon 13 May 2024 Semester Two: Mon 30 Sep 2024 Quarter One: Mon 26 Feb 2024 Quarter Two: Mon 27 May 2024 Quarter Three: Mon 19 Aug 1014 Quarter Four: Mon 11 Nov 2024
|
| SET evaluation period | SET evaluations are open to students in courses. |
Summer School: Week 6 Semesters One and Two: Weeks 11, 12, study break Quarter terms: Weeks 9 & 10 |
Summer School: Mon 5 Feb – Sun 11 Feb 2024 Semester One: Mon 20 May – Wed 5 June 2024 Semester Two: Mon, 07 Oct – Wed, 23 Oct Quarter One: Mon 4 Mar – Sun 17 Mar 2024 Quarter Two: Mon 3 Jun – Sun 16 Jun 2024 Quarter Three: Mon 26 Aug – Sun 8 Sep 2024 Quarter Four: Mon 18 Nov – Sun 1 Dec 2024 |
| SET reports | SET reports are made available to staff. | After evaluations close |
Summer School: From Fri 15 Mar 2024 Semester One: From Mon 8 Jul 2024 Semester Two: From Fri 25 Oct Quarter One: From Fri 29 Mar 2024 Quarter Two: From Fri 28 Jun 2024 Quarter Three: From Fri 13 Sept 2024 Quarter 4: From Fri 13 Dec 2024 |
After the evaluation period
Receive individual SET Reports. Provide feedback on SET results to current cohort of students through Canvas. See Closing the Loop Feedback Template. Produce a summary of Qualtrics survey for courses not evaluated in SET and send it to the Academic Quality Office, quality@auckland.ac.nz
Courses ineligible for SET
For courses ineligible for SET (e.g., due to low enrolment) or courses requested to be excluded from SET, you may consider setting up Qualtrics evaluations before the course’s final assessment period.
There is a new template that reflects the latest changes in SET. Please view this guide how to use Qualtrics.