Lecture theatre recordings (LTR)
These instructions explain the lecture theatre recording system, making an instant recording in a recording-enabled room and where to find support.
Lecture recordings availability
Recordings from the lecture capture system will be released to students – via Panopto – 24 hours after the lecture. If you need to make edits to the recording, you should do so within this time frame. Staff will be able to publish videos early or extend the publishing delay time (up to a maximum of 72 hours). Staff electing to release videos after 72 hours must have a compelling reason for the long delay and should consider the impact on students, including equity student groups.
Students identified as studying online (Canvas course Section codes OO, NO, or NZ), do not have a timetable because they are not attending on-campus lectures. This means they will not necessarily know when the lecture recordings will be available. Course coordinators should advise these students when to expect the lecture recordings so they can manage their study time accordingly.
Students studying in China may need to use the Forticlient Virtual Private Network (VPN) Service to access the lecture recordings.
Scheduled lectures
All scheduled lectures delivered in recording-enabled rooms are recorded automatically and released to students via the Panopto Video menu in your Canvas course. Remember, the recording captures what is projected to the main projector. For example, if you use the document camera, make sure this is fed to the main screen while you are presenting.
Throughout 2023, the Learning Environment Support Unit (LESU) is rolling out several hybrid teaching spaces. These are equipped with additional microphones to pick up the questions asked by students during the session.
Visit the central website to view the list:
Please also note that streaming live lectures via Zoom has been made available.
Before the lecture
Step 1: Check that the lecture recording has started
From the lectern, click the Lecture Theatre icon to view the Lecture Theatre Recording Scheduler.The schedule will show the current session and recording status, plus upcoming sessions. A scheduled lecture will automatically start recording at the session start time.
The recording can be stopped if you finish early. It automatically stops recording at the end of the scheduled session.
CAUTION: Pressing Stop then Start during the recording will create an additional video recording. There is no PAUSE option with lecture recordings but the recording can be trimmed after the session if required.
Step 2: Check the recording inputs on the touch panel
Only the Recordable Projector 1 input will be recorded. The audio meter shows the audio being captured.
Step 3: Check the status of the microphone
Make sure the microphone is turned on and unmuted. There is a switch at the top of the device.
Check that your lapel microphone is the one associated with the lecture theatre you are using.
Check the audio levels on the touchscreen to make sure the microphone will be recorded.
Step 4: Check that the presentation is being captured
On the Monitoring Light Indicators, make sure both the video and audio indicators are green.
During the lecture
- We do not recommended that you stop the recording during the lecture. If you stop and start you will create two recordings. Instead, mark out the part of the recording that you want to exclude, once it has uploaded to Panopto.
- If you include discussion-based activities, note the time that these begin and end, or use a visual cue such as a PowerPoint slide to indicate that a discussion or activity has started. This makes it easier to find these sections in the recording later, to edit them out.
- If you receive questions from students during the lecture, repeat these so they are captured by the microphone.
- Step away from the microphone (or temporarily mute it) if answering questions of a sensitive or private nature.
- Use Extend Desktop if you want to play a video but not record it.
After the lecture
Edit your recording after your lecture has been recorded and before it is automatically published.
Instant/ad-hoc recordings
Are all teaching activities automatically recorded?
Only scheduled lectures are automatically recorded. Teaching activities such as tutorials, workshops, labs seminars, clinics, studios, team based learning etc., are not scheduled to be recorded but will show in the schedule.
To record these sessions click Start on the Lecture Recording Schedule app. The recording will be uploaded to the course folder in Panopto and accessible from the Panopto Video menu in Canvas.
You can request non-scheduled sessions to be recorded automatically via Staff Service Centre.
How do I start a new recording when one hasn’t been scheduled?
If there is no session scheduled in the room, an instant recording can be started from the Lecture Theatre Recording Scheduler by clicking Start Recording.
1. Enter a description and username* (the recording link will be sent to the staff members email address)
2. Update the end time and click Start.
Note: Ad-hoc recordings are automatically uploaded to the presenter’s personal folder (My Folder) in Panopto. Once you have finished editing the recording, go ahead and move it to the course folder as required.
* The username must be an active staff member of the University, otherwise the recording will not be uploaded to Panopto.
How do I start a recording if there is a problem with the lecture capture system?
After notifying the LESU team (phone ext. 84800), Log in to your Canvas course and click Panopto Video.
Click Create to launch Panopto for Windows, which opens the Panopto Recorder (already installed).
- Click Record to start. When complete, click Stop.
- Capture PowerPoint allows you to record slides. If doing a demonstration, select Capture Main Screen.
- To capture the document camera, select Add Another Video Source, then select Capture Device, e.g., Logitech Screen Share.
Note: Video/webcam is optional for lecture recordings.
Once you have stopped recording, click Done to upload the video. Do not log off until the upload has completed.
The recording will be published immediately to students unless the availability date in the video settings has been changed (e.g., to 24 hours later); this gives you time to edit the video if necessary.
- Go to your Canvas course and open Panopto Video from the course menu.
- Locate the video that you just recorded (it may still be processing) and click the Settings button.
- Under the Overview menu, scroll down to Availability heading.
- Change the available date to 24 hours later.
Support
For all queries related to lecture recordings, please request support from the Learning and Teaching Team.
Report an incident
Learning Environment Support (LESU): Phone ext 84800
University Security (Unisafe): Phone ext 85000
See also
Recording-enabled rooms
The central website lists the rooms with lecture recording and streaming capability.
Pre-record your teaching
If you wish to record your teaching from your home or office and publish it to your course later, use Panopto or Zoom. If you integrate Zoom with Panopto, your Zoom Cloud recording is uploaded to Panopto automatically.
Hybrid teaching spaces
Some teaching spaces are equipped with extra microphones to capture participants’ voices and can be used for hybrid meetings − a mixture of on-campus and on-Zoom participants.
Lecture recording policy and procedures
Streaming live lectures
Live lecture streaming is available via Zoom.
Lecture capture and release policy and procedures
Page updated 22/05/2023 (redesigned the LTR guide)