Design for accessibility

Heading styles are pre-formatted headings that structure content in logical order. They enable readers to engage more strategically with your content, making it easy to view and navigate. In particular, for those who use screen readers, visually-impaired and/or dyslexic students), heading styles are essential because the software communicates levels of hierarchy.

Headings in Word

Headings in Canvas

For example:

Heading one as the page title

[Some content]

Heading two as a section title

[Some content]

Heading 3 as a sub-section title

[Some content]

Plain language is easily understood, concrete and descriptive. If used thoughtfully, plain language can convey complex ideas without being overly simplistic.

A meaningful name tells people where they are going. Long-linked text that goes across lines does not always open properly and can be confusing. Write links that make sense out of context and say exactly what the link is about or what the user is meant to do with it.

Some tips

• Keep linked phrases short, 3-5 words.
• Links should be in contrasting colour to be mindful of learners with low vision or colour blindness. Make sure that colours are not your only method of conveying links – e.g., use underlined text to make the link stand out.
• Links that are underlined provide guaranteed link visibility when scanning a web page; Underlined links are an online stylistic element that is widely understood.
• Avoid linking headings and never use a URL for the link text—screen readers will read out the URL verbatim.

Never drag the boundaries (handles) to shrink a big image in Canvas. This may seem to work, but it doesn’t make any difference to the file size and can adversely affect the image quality; you might pull the image out of proportion, causing distortion and degradation. This can be frustrating for everyone, not just low-vision users.

Additionally, low-vision users may need to zoom in or enlarge an image, so it is best if the image has not been degraded.

Resizing images in Windows

Open your image in the Photos application pre-installed in Windows and select Resize from the menu.

Then select the medium option (this will be greyed out if your image is smaller than the medium image profile).

Resizing images in MacOS

Use the Preview App on a Mac computer to resize your image.

Screen readers cannot display images but can read aloud text labels that describe them.

Alternative (alt) text is needed to describe the content and function of the image and any text that is part of an image.

Adding alternative text in Canvas can be easily done from the Rich Content Editor.

If the image is purely decorative, leave the alternative text blank: alt=“”

Colour contrast is the difference between text and background colours. Most people prefer white text on a black background (high contrast) over orange text on a red background (low contrast). This is especially the case for people with low contrast sensitivity or colour blindness, who may struggle to discern meaning when insufficient contrast is provided.

Conversely, some people with high contrast sensitivity (e.g., Irlen Syndrome or visual stress) may struggle with extreme contrast. This can lead to discomfort, such as eye strain and headaches. Therefore, providing balanced colour contrast is important.

Use WebAIM’s Contrast Checker to test the contrast of foreground and background colours or Wave tool to test the contrast of an entire page.

Page layouts need to be clear, consistent and easily navigated. Font family size and colour should be easily legible. For example, a single column with chunked content is more easily navigated than double columns.

Your content will be scanned by screen readers and accessed by low-vision users. If you create your page layout for these readers, everyone will benefit.

Video can be demanding for many types of learners. Textual descriptions, or captions, can at least help to describe what is happening on screen.

Multiple factors can affect the accessibility of online video, from technical limitations, such as low bandwidth or poor connectivity, to individual preferences and limitations. Many learners prefer textual representations, but for visually impaired learners, these are essential.

See more:

Tools for captioning recordings and live lectures

Correcting errors in automated-captions

A well-constructed table allows screen readers to read out the headings by column, and the data by rows, therefore giving the data meaningful structure. The general rule is to only use tables for tabular data, rather than page layout. Consider using Canvas Design Blocks as an alternative tool for designing page layout.

Structuring tables in Canvas

Within the rich content editor, highlight all the cells in the table that contain headers.

Navigate to the Table menu, then hover your mouse over Cell and then select Cell properties.

Select Header cell from the dropdown options under Cell type.

Then under Scope, select the option to specify whether the cells are a header for a column or row.

The Inclusive Design for Canvas course provides additional accessible table examples.

Use the UDOIT tool in Canvas. This identifies potential accessibility issues and suggests ways to fix them.

Go to: UDOIT accessibility assistant for Canvas.

Microsoft offers built-in accessibility checkers for Word and PowerPoint – see the Office Accessibility Checker.

Similarly Adobe Acrobat provides a built-in checker – see Create and verify PDF accessibility using Acrobat Pro