Summative Evaluation Tool (SET)
SET (Summative Evaluation Tool) is the University’s online course and teaching student evaluation system.
SET is the University’s centrally-implemented system for summative, online, student course and teaching evaluation. It is designed to facilitate student feedback on learning and teaching for students, teachers and academic managers. Please remind your students to fill out SET evaluations. Check your inbox for SET-related messages.
Note: Changes were made to SET from 2023. For details, visit: Guidelines for the enhancement and evaluation courses and teaching. For more about the process, see SET for staff and SET resources.
See also:
| Task | Task involves | When? |
|---|---|---|
| SET faculty tasks | You should receive notification to make sure that any SET eligible staff have the Teacher role in Canvas; only those with the Teacher role will receive SET scores.
Course Directors should have both Teacher and Course Director roles. Any non-teaching staff should have teaching assistant/support or other roles. If you are unable to do this yourself, ask your Course Access Authoriser. Confirm your course is SET eligible. If not, organise other methods of gathering student feedback for courses ineligible for SET. |
Summer School: Starting week 2
Semesters One and Two: Starting week 5 Quarter terms: Starting week 3 |
| SET staff notification | The Academic Quality Office sends a notification to Deans, Associate Deans, HoDs, Course Directors and Teachers, one week in advance of SET evaluations, that the courses you teach will be evaluated in SET.
Ensure that SET menu items are enabled in Canvas LH menu. Make an announcement in Canvas for your students. See SET Course Evaluations Announcement Text. Schedule some in-class time for students to complete the evaluation and prepare a QR code to share with them. |
Summer School: Starting week 5
Semesters One and Two: Starting week 10 Quarter terms: Starting week 8 |
| SET evaluation period | SET evaluations are open to students in courses. | Summer School: Week 6
Semesters One and Two: Weeks 11, 12, study break Quarter terms: Weeks 9 & 10 |
| SET reports | SET reports are made available to staff. | After evaluations close |
After the evaluation period
Receive individual SET Reports. Provide feedback on SET results to current cohort of students through Canvas. See Closing the Loop Feedback Template. Produce a summary of Qualtrics survey for courses not evaluated in SET and send it to the Academic Quality Office, quality@auckland.ac.nz
Courses ineligible for SET
For courses ineligible for SET (e.g., due to low enrolment) or courses requested to be excluded from SET, you may consider setting up Qualtrics evaluations before the course’s final assessment period.
There is a new template that reflects the latest changes in SET. Please view this guide how to use Qualtrics.
Page updated 12/03/2025 (page added)