Digital Course Outlines
Digital Course Outlines provide detailed and timely information to assist students in their selection of courses.
From Semester Two 2025, staff will use the new Curriculum Management System (CMS) to edit their Digital Course Outlines. Read this announcement on the Staff Intranet for an update on the CMS project.
Digital Course Outline process
Getting started
- Staff can access the system through the Staff Intranet (Teaching and research menu): access the Curriculum Management System.
- Quick reference guides for all of the activities to be performed in the system can be found via the CMS user guides.
Support
Extra support will be available soon. In the meantime, you can email the project team with your questions; they are available to help until the end of 2025.
If you are facing technical issues with the CMS platform, please raise a ticket with Staff Service Centre on ext. 86000 or +64 9 923 6000 or log a ticket on the staff portal.
Note: Some course outline fields (e.g., course title, course prescription, points, pre-requisites etc.) is not editable because they must go through an amendment process since they are published to the University Calendar. If you notice incorrect information within your course outline that requires updating, to have the information changed, please follow the amendment process described by the Academic Programmes Office.
Roles and permissions
| Add Course Director | Add editor | Edit | Approve | Publish | View dashboard | |
|---|---|---|---|---|---|---|
| Course Director | Yes * | Yes | ||||
| Approver (HoD) | Yes | Yes | Yes | |||
| Publisher (Assoc Dean) | Yes | Yes | Yes | |||
| Group Services | Yes | Yes | Yes |
* The Course Director can add additional editors to the assigned course outline.
Editor
The Course Director will be the default editor to populate the online form in each course and can add other staff to assist with the process. Some of the form will be pre-populated (from University Calendar), while other fields will require input. When the Editors in a course are ready, they can submit the form for approval.
Approver
The relevant Academic Head or their delegate will approve the information for each course and can request revisions as required.
Publisher
The Associate Dean (or delegate) will publish the courses and can track the Faculty’s progress in preparing the course outlines using the ‘Dashboard’.
Group Services
Group Services can view progress of the faculty or department using the ‘Dashboard’. Group Services staff can also add editors and update Course Director and Programme details for course outlines.
There is also a report function available to Group Services to generate a report summary of all courses.
See also
Suggested timeline
For publishing Digital Course Outlines.
On Rethinking Assessment
Suggestions on writing effective intended learning outcomes (ILOs).
Graduate Profiles
Align intended learning outcomes with the Graduate Profile capabilities.
CMS Project page
Learn a bit more about the project on the Staff Intranet.
Page updated 26/06/2025 (removed information pertaining to old DCOs website)