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Accessibility practices and tools

Practical guides for designing content that everyone can use.

What is accessibility?

Accessibility is often overlooked in online teaching, but, when ignored, it can create barriers that exclude some students from fully engaging with learning. It is about designing materials everyone can use and understand, including students with disabilities, neurodiverse learners, and those using assistive technologies.

You don’t need to do more—just do things a little differently. Simple changes, like using clear headings or adding captions, can remove barriers and help all students succeed.

Please note: Accessible content is a requirement of Canvas Baseline Practices.

Why accessibility matters

  • At least 10% of UoA students identify as having a disability.
  • Many more benefit from accessible design, including students using mobile devices or with temporary impairments.
  • Accessibility improves usability, clarity, and equity.
  • It reflects the University’s commitments under Taumata Teitei (vision and strategic plan), and the Disability Action Plan.

Improving accessibility is an ongoing process. Regularly reviewing and enhancing your content—even one page at a time—helps make your course more inclusive over time.

Topics covered

Topic
Practical advice
Structure Canvas pages and documents using proper heading styles
Write descriptive link text and avoid long or unlabelled URLs
Choose colour combinations that are readable and accessible
Add useful image descriptions or mark decorative images appropriately
Use tables correctly for data, not layout, and structure them for assistive technologies such as screen readers
Format Word, PowerPoint, and PDF content using built-in accessibility tools
Add captions and transcripts using Panopto and other supported tools
Use UDOIT and other checkers to scan for issues and get quick fixes

Accessibility tools

Topic
Practical advice
Scan the whole Canvas course for accessibility issues and fix most of them within the UDOIT tool itself
Highlight issues 'on the fly' within the Rich Content Editor while editing a page
Check Word, PowerPoint, and Excel documents
Tag and structure PDF files for assistive technologies such as screen readers
Add and edit captions and transcripts for teaching videos

Need help?

For accessibility reviews, tool support, or advice on inclusive teaching design, contact the University’s learning designers via .

Page updated 21/07/2025 (content refresh)

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