Panopto video

There are a variety of tools to record and edit video, however the goal is to provide a standard platform for staff to easily create and share videos with their class. Recording, trimming and sharing videos are all managed within Panopto and integration with Zoom means that recordings can be be automatically uploaded to Panopto.

Panopto provides the accessibility features that our students require—it’s easy to use and accessibility features (captioning and keyword search) are taken care of automatically. It therefore helps to fulfil one of the priorities of the University’s commitments under Taumata Teitei (vision and strategic plan), and the Disability Action Plan—providing an equitable student experience.

Note that Panopto editing is non-destructive, meaning that you ‘mark out’ sections of the video to be skipped during playback rather than deleting them.

• See basic editing for marking out the start or end of a video, or any bits in the middle.
• More detailed editing includes splicing in YouTube clips, inserting documents, adding in-video quiz questions, smart chapters and more. See the Panopto support site for advanced editing.

Editing captions is also possible, i.e., correcting transcription mistakes made by auto-generated captions. Note that this is not a requirement of the University.

• Merging two videos will insert the selected video into the start of the target video, creating a longer video. The selected video will be copied (maintaining the original) but the target video will be overwritten.
• Splicing a video allows you to insert video clips into the timeline of the main video.

See our page on uploading video to Panopto.

Yes. Please see our instruction on embedding the video into Canvas.

If you would like to link to videos on Modules or Pages in Canvas, please ensure that the course folder can be reached. You will need to choose ‘Your Organization (unlisted)” in the Share settings.

If your video is in your personal folder (My Folder), we recommend to move the video from My Folder to the course folder. This ensures that video analytics is meaningful as the viewer statistics are recorded across the course folder, as well as per video.

When you open Panopto Video in Canvas, the course folder is the default. To browse to My Folder, select it from the drop-down list. Other folders that you have access to are also listed.

If you have Panopto open in its own browser tab, i.e., not within Canvas, My Folder is accessible from the side menu. The Browse menu will show a list of other folders that you have access to.

For a comprehensive guide, see the Panopto Support article on folder management.

No they can’t, unless you override sharing settings for specific videos or sub-folders. To share video content with students, it is better to move the video into the course folder rather than change sharing settings. See the FAQ above called ‘How do I share video content with students?’

Please view the instructions on our support website for moving videos between folders.

Please see this step-by-step process to batch copy the recordings to a new course.

Panopto recordings are automatically archived 13 months after their last view. They can be restored in Panopto by anyone who has access to the video in the course. Restoring an archived video can take up to 48 hours to process in Panopto.

Panopto recordings are permanently deleted after 2 years since last view. If recordings are reused (and actively viewed) they will not be automatically archived or deleted.

Lecture theatre recordings have a delay of 24 hours before they are published automatically. If you wish to publish your recordings earlier, please refer to this guide.

This question pertains to recordings from the lecture theatre capture system, whereby the default release time to students is 24 hours.

Yes you can, but this is a manual process for each video. When you see the video appear within Panopto, you can change the release time in the settings menu. Altering the default time for the whole course is not possible.

Staff will be able to publish videos early or extend the publishing delay time (up to a maximum of 72 hours). Staff electing to release videos after 72 hours must have a compelling reason for the long delay and should consider the impact on students, including equity student groups.

Please view the instructions for Panopto video assignments.

Integrating Zoom with Panopto automates the process of uploading your Zoom Cloud recordings to Panopto. Once Zoom has finished processing the recording, it is uploaded to the nominated folder in Panopto.

Benefits:

• Teachers don’t have to upload the recording manually.
• Captions are automatically provided by Panopto.
• Recordings are stored for 13 months after they were last viewed. The default for Zoom Cloud storage is 60 days.

Caution: All Zoom Cloud recordings are uploaded, including ad-hoc meetings. When choosing your nominated Panopto folder, select My Folder rather than your course folder, so that videos are not automatically released to students.

The process is relatively straightforward: Integrate Zoom with Panopto

Note: If you record a PowerPoint presentation, you will need to adjust your Zoom settings to ensure that the correct version of the recording is uploaded. See the FAQ above called: What are the recommended Zoom settings for recording a PowerPoint presentation?

This guide shows you how to connect your Microsoft Teams account to your Panopto account so that recorded Teams meetings are automatically copied to Panopto folder(s). In Panopto they are:

• Easier to find than in MS Teams
• Captioned
• Keyword searchable
• Able to be trimmed using Panopto’s editing feature
• Easily embedded into a Canvas page
• Important: Stored for 13 months (after last viewed) instead of 90 days in Teams

Note:

• These settings are ‘per-user’.
• Only recorded meetings are uploaded.
• For scheduled meetings, recordings are copied to the meeting organiser’s folder regardless of who initiates the recording.
• For ad-hoc meetings, recordings are copied to the folder of the person who starts the meeting and starts the recording. If an attendee starts the recording it will not be copied.
• You must have a profile in Panopto, i.e., either have logged in to Panopto at least once, or have a teaching role in a Canvas course that uses Panopto Video.

Steps:

1. Search for Panopto from MS Teams ‘Apps button‘.
2. Click the ‘Panopto‘ button.

3. Click the ‘Add‘ button.

4. Click the ‘Open‘ button.

5. Open Panopto and sign in with your University of Auckland credentials through ‘Single Sign On‘.

6. Look for the ‘Panopto button‘ in your MS Teams toolbar. Right-click to ‘pin‘ it to the toolbar.

7. Navigate to ‘Settings‘ in Panopto.

Note: The first time you open Panopto’s Settings page you might see a list of teams and their associated channels. This is basically asking, what do you want Panopto to connect to. If you skip it, Panopto will only import your personal meetings. Press ‘Skip‘ for now and connect (map) various Teams channels later.

8. Click ‘Authenticate‘ to allow Panopto to interact with MS Teams.

9. Choose the Panopto folder where your personal meeting recordings will be stored. Note: the default folder is ‘Canvas\username‘. This is the same as ‘My Folder‘ in Panopto.

If desired, you can map Teams meetings by title so they are imported into a nominated folder in Panopto.

10. Click the ‘+ New Mapping‘ button.
11. Type the meeting title (it will accept asterisks * as wildcards).
12. Select a Panopto folder from the drop-down list.

This screenshot illustrates that any meeting starting with “LAW 458” in its title will be copied to the course folder in Panopto.

Note: Each Teams channel will also need to be connected with Panopto if you would like to map the recordings of various meetings held within that channel.

13. From the ‘Panopto Settings‘ page, select a channel and click ‘Authenticate‘. Any owner of the channel can do this. This will need to be repeated for nested channels if so desired.

Finally, importing recordings to Panopto can be paused at any time via the ‘Pause Import‘ button.

And Teams’ integration with Panopto can be removed via the ‘Remove‘ button. Any previously imported recordings will not be affected.

Recordings can be made using Panopto either within the browser, or via the desktop app. To help you decide, here are the differences we noticed.

Understandably, some teachers are nervous about auto-captioning due to the likelihood of transcription errors. However, the University is committed to providing accessible resources for the benefit of all students, not just hearing impaired or neuro diverse students, or English as a second language students. And viewing captions, along with listening, can often help learners retain information (CAST, 2018). So captions that contain errors can be more of a help than a hindrance.

That said, some courses are not suited to auto-generated captions, e.g., language courses or dialogue that contains a significant amount of Te Reo.

Where auto-captioning is provided, teachers are advised to post a disclaimer in the Canvas course syllabus page, or where a recording appears in their course content:

Note: Where automatic captions are used in live lectures via Zoom or Panopto recordings, these are generated by text to speech algorithms, so the quality of the captions may vary. Automatic captions might misrepresent the spoken content due to mispronunciations, accents, dialects, or background noise.

Should you wish to manually correct transcription errors—this is not a requirement of the University—follow the steps to edit closed captions in Panopto.

References

The automated captions of your recording can provide the basis of a transcript. See instructions for how to download a transcript and upload it to Canvas.

To read presentation notes while recording PowerPoint slides via Panopto, having two computer screens can make things easier. However, you can still achieve this with only one screen.

Note: MAC USERS – you can easily record PowerPoint on your MacBook, without a second screen, while still viewing presenter notes. The browser recording function will allow you to choose the slideshow view to record, even though you are looking at the presenter view. See how in this short video.

1. Have your PowerPoint presentation open and ready to go. In your Canvas course, go to Panopto Video menu, click Create and launch Panopto Capture.

2. Select the Screens and Apps button in Panopto Capture.

3. Choose the Window tab and select the PowerPoint app from the list of thumbnail images.

4. Click Share. The PowerPoint app will appear inside the Panopto Capture window.

5. Go back to PowerPoint app and start the Slide Show 
   This opens in full-screen mode so you will need to switch between apps using the keyboard.
6. Press Alt + Tab on your keyboard (Command + Tab for Mac) and switch to the Panopto Capture window that is running within your browser.
   You may need to hold down ALT and press Tab several times if you have multiple apps open.

7. Start recording via the red record button.

8. Press Alt + Tab again and switch to the PowerPoint presenter’s view.
   Panopto will continue to record the slides only (slide show view) while you read from your presentation notes (presenter’s view).

If you don’t see the Presenter’s view from the row of thumbnails, you need to activate Show Presenter View from the slide show.

9. When you are finished, press Alt + Tab to return to the Panopto Capture window and click the Stop button.
   It takes a few minutes before the recording appears in Canvas. Don’t worry about the messy bits at the beginning and end, you can trim these out later; see the FAQ above on editing a video.

Say there was a video input error while recording and your slides weren’t captured. Panopto enables you to easily add slides during post-editing, explained in this short video (1:41min).

Watch in Panopto

Panopto uses cookies to authenticate your login and store user preferences. Some browsers disallow cookies from third party applications, e.g., Panopto opening inside Canvas.

Solution: Either open Panopto via https://auckland.au.panopto.com or follow these instructions to enable third-party cookies in your browser.

Please see the guide to recording of taught content exemptions page on the central website for more information.