Google Workspace
Google Workspace supports these learning types (see definitions):
Google Workspace is a platform for communicating and collaborating on group projects, comprising popular tools like Gmail, Google Drive, Docs, Sheets, Meet, Chat, Slides etc. Documents are accessed from anywhere using Google’s cloud storage (Google Drive) and sharing documents with co-authors enables collaboration and shared ownership.
Who can use Google Workspace?
The University holds an enterprise license for staff and students, which is available through your Google University account. Your account username is: username@aucklanduni.ac.nz, e.g., jblo001@aucklanduni.ac.nz
Use Google Workspace online
Use Google apps online through Google Drive. Here it is easy to create new documents, spreadsheets, slideshows, forms and more.
In order to collaborate with your colleagues or class, log in with your University of Auckland account (linked with University Single Sign-On). When prompted, enter your email address as:
username@aucklanduni.ac.nz
e.g.
jblo001@aucklanduni.ac.nz*
* Note: this email address is different from your University-provided Microsoft Office email address.
Install Google Drive app
Similar to Microsoft’s OneDrive, documents can be synchronised to a nominated folder on your desktop computer using the Google Drive app. This feature is optional.
Download the Google Drive app
Q. Why would I want the app?
A. Ease of use.
Dragging files into the folder will upload a copy to the Cloud. Microsoft Office documents can also be uploaded and used with Google Docs, Sheets or Slides, though some Office features may be lost in the conversion process.
How-to guides
From GCFGlobal
How much storage do I have?
Google no longer provides unlimited storage for educational institutions. Therefore, since 2023, the University imposes a 1GB storage limit per staff member or student. Teaching staff should submit a support request if this storage does not meet your needs. Researchers might consider using another cloud storage service—Dropbox for research.
Read more about changes to Google Drive storage.
Upon leaving the University
You will retain your staff or student Gmail account for continued access to your email. However, all documents stored within your Google Drive account will be deleted. Make sure to move your documents to another storage provider within three months of leaving the University.
Page added 14/11/2025 (minor edit to storage instructions)